How to Conduct an Online Board Meeting

Online board meeting is an effective way to bring your colleagues together remotely, without the need to travel. It allows you to host more meetings at times that are convenient for all participants, thus increasing the efficiency and engagement. Any changes made to the documents during these meetings are automatically synchronized when internet connectivity is restored. This means that even the time your colleague is offline and not connected to the internet, they will be able to access and get a grasp on all of the information you discussed in your last meeting.

In an online meeting your board members can make use of the video conferencing features in their software for managing boards to see each other and communicate face-to-face. This keeps them interested, and also gives them the ability to assess each other’s nonverbal communication. They can also mute their microphones when not speaking, so as to avoid interrupting each other and to observe online meeting etiquette.

It’s a great useful reference idea review the technology with your board members before the meeting to ensure everything is working properly. It is essential to verify that the computer of your board member has a strong sufficient connection, and their camera quality is adequate. In addition, you must be sure that they will have enough bandwidth to run the meeting and don’t have any distractions (like the sound of ringtones or an annoying background).

Participants at virtual meetings should be sure to dress appropriately. It is essential to maintain a professional look, as people from around the world are likely to be able observe it. It is also advisable not to be seated in front of large windows because the glare could interfere with the view on the screen.