One of the most effective ways to ensure that your board meetings are efficient and productive is to spend time to plan. When you are preparing for a board discussion, you need to ensure that you have the appropriate equipment and the right space. It is also crucial to ensure that your team members have the required knowledge.
Start by establishing the agenda. Set the date and time in advance so that your team has the opportunity to plan their attendance and mark their calendars. You can also send out the materials for your board well in advance so that your board members will have ample time to review them prior to the meeting.
In this period it’s beneficial to ask yourself what topics are the most relevant and essential to discuss. You should also consider what you would like to accomplish at the meeting, as well as any milestones or action items to reach. This will help you determine how much time you’ll need dedicate to each task and keep your meeting organized and on-track.
Create a preliminary schedule and share it with your executive team, your https://board-management.blog/a-brief-history-of-leadership-and-management-theory board chair and any other participants. Most often, new ideas are suggested at this point, which is why it’s important to be flexible and realistic in how you balance new items. If you don’t think any of the items are appropriate to be discussed at the meeting, consider parking them or leaving them for another board meeting.
It is also essential to have an effective system for recording and dispersing minutes. Boardable makes it simple to distribute minutes once they’re ready. You can also assign board members tasks and monitor their progress between meetings.